How do I apply?

More detail about each of the stages below can be found on the tabs above

Attend an open morning

We strongly encourage you to attend an open morning to get a much better feel in person for our ethos, student experience and training.

Submit application

Request an application form and check all the relevant dates to ensure you apply in good time. Oak Hill interviews all applicants who meet the basic admissions criteria. Applications must be submitted at least two weeks prior to an interview day.

Interview day

An interview day includes an interview with a faculty member, an opportunity to sample a lecture and attend chapel, hear more about our programmes and ethos, discuss your accommodation needs and financial situation, and get a feel for a normal college day.

Offer

Normally you should expect to hear from us within five working days of your interview day.

Accept offer and apply
for accommodation

Let us know by the agreed date whether you’d like to accept the offer and, if you do, you can also apply for accommodation. Key dates to note:
• To be considered for the first phase of allocation for married accommodation, you must apply by Monday 1 April 2019
• To be guaranteed single accommodation, you must apply by Wednesday 8 May 2019

Meet conditions

All applicants must complete a financial assurances form and meet its conditions before being able to study. We may place other conditions on your offer as well, so please make sure you are aware of these and respond appropriately.

Assured place

Once you’ve accepted an offer and met all the conditions, you’ll be given an assured place. This means you can then be formally considered for college accommodation.

New student pack

From late June we start sending new student information to those with an assured place. This will include details of your Oak Hill email account as well as module choices and forms to be completed by Tuesday 6 August 2019.

Prepare for arrival

Before the start of the academic year, you’ll be asked to complete an online safeguarding training module and start the DBS check process. If you’re a full time student, you’ll also receive a welcome from your college fellowship group before you officially start on Monday 2 September 2019, which is the beginning of welcome week.

Before submitting an application

We recommend you do a number of things before submitting an application.  In no particular order, they are:

Read ‘Why Oak Hill’ and relevant programme information

Please read the material on our website to see which programme and mode of study you’re interested in. Check you meet the academic and English language entry requirements for your chosen programme.

You will be asked to include with your application the module description or module narrative for each module you have taken. This should include a summary of the content of the module, learning outcomes, forms of assessment and an indicative bibliography. The longer syllabus for each module would also be acceptable.

Are you applying for postgraduate study or recognition of prior learning?

As part of your application, you’ll be required to submit details of your previous theological education. We will need evidence of your transcript and full content details of each module you have taken. If you don’t have this information, please contact your previous college/university to request it.

Attend an open morning

We strongly encourage you to attend one of our open mornings. You’ll hear about our programmes and ethos, have a chance to chat with students and staff, sample a lecture, have a tour round the campus and get a much better feel for the college, student experience, and what we’re about than from our website alone.

Application form

Please click below to request an application form. This will then be posted to you along with guidance notes for completing the form.

Request form

Discuss with your church leadership

On the application form, you’ll be asked whether your church leadership endorses you undertaking training for ministry. Please ensure that you discuss your application with your church leadership.

Read these documents

We have produced a number of helpful documents which we would encourage you to read before submitting an application. These provide details of: placements, accommodation, fees, raising financial support, our financial assurances process for independents and ordinands, term dates, and the conditions of acceptance form a person signs when accepting the offer of a place.

References

You’ll need to provide contact details for three referees who have known you for at least two years. We will require references from:
  • Your vicar/pastor
   • Your employer or tutor/teacher
   • A personal friend
Please do not give more than one referee from the same church (unless you are working at the church). We cannot accept references from members of your family.

Please check your potential referees are happy to be contacted by Oak Hill to provide a reference. By giving details of referees on your application form, you are giving us permission to contact them when we receive your application form. If for some reason you don’t wish us to contact a particular referee immediately, please indicate this on your application form.

Submitting an application

Anglican ordinands: We normally require you to have the permission of your DDO to look at colleges before submitting an application. If your BAP takes place after our closing date for applications, please phone our admissions office so that we can discuss the best way to proceed. 020 8449 0467 x206.  

When should I submit my application?

Our closing date for undergraduate and creditor applications is Thursday 30 May 2019. If you’re applying for a postgraduate programme or recognition of prior learning, please note the earlier closing date of Tuesday 9 May 2019.

Do ensure you apply in good time as, if you’re concerned about accommodation, there are key dates you’ll need to meet. If you’d like to be invited to a specific interview day, please submit your application at least two weeks ahead of that date, bearing in mind that any invitation will be subject to the availability of places for the day.

Read the guidance notes - any queries?

Before completing the application form, please read the guidance notes in full. This will give you an idea of all the information you need to have to hand. You’ll then need to refer to the notes as you complete each section of the form. If you’re in doubt about any aspect of the application form, please contact the admissions office. When you’ve completed your form, return it by post to the admissions office.

After you’ve applied:

What we do next

Once we receive your application, we check it through and aim to contact you within five working days about the next steps. We normally send off for references before inviting an applicant to interview.

If you’re applying for postgraduate study or recognition of prior learning, a committee will assess how your previous theological study maps on to Oak Hill's programmes -please allow extra time for this.

All postgraduate or recognition of prior learning applicants must submit supplementary form 6 with their application and attach details of their previous theological study (module content, learning outcomes, forms of assessment, and an indicative bibliography) and a transcript. If you’re unable to provide this information in full at the point of submitting your application, there will be a delay to the process.

Inviting you to an interview day

Oak Hill interviews all applicants who meet the basic admissions criteria. We have specific dates for our Interview Days, and on the application form you’re asked to state which dates you’re available for. If you’re married and a full time applicant, your spouse is encouraged to attend the Interview Day with you. Hover over the icon above to see the full list of interview day dates

Interview days for those applying for September 2019 entry are:
•Tuesday 4 December 2018
•Thursday 24 January 2019
•Thursday 21 February 2019
•Thursday 21 March 2019
•Tuesday 2 April 2019
•Thursday 9 May 2019
•Thursday 23 May 2019
•Friday 14 June 2019 (out of term time)
•Tuesday 18 June 2019 (out of term time)

Your interview day:

How to prepare for the interview day

To ensure you get as much out of the day as possible, please ensure you’ve read the material about the programme you’ve applied for, our booklet The Best Possible Gift, and information about accommodation, placements, fees and financial assurances for either independents or ordinands. When inviting you to interview, we’ll let you know what documents you need to bring. At a minimum, this will be photo ID and the original certificate for your highest or most relevant qualification.

What the day consists of

Interview days usually include a small group session with the college leadership to hear more about Oak Hill and our programmes, an individual interview with a faculty member, time to chat with current students, and a conversation with a member of the admissions office to discuss funding, accommodation and any needs you may have. You’ll also have the option of going on a tour round college and, from December to May, the opportunity to sit in on a lecture and attend chapel.

After your interview day:

Offer of a place

Normally we’ll contact you within five working days of your interview to confirm whether or not we’re offering you a place. With offer letters we include a financial assurances form, conditions of acceptance form and, for full time applicants, an accommodation form.

Accepting your offer

All offer letters include a date (which we agree with you at interview day) by which you will reply to us in writing. If you wish to apply for college-owned accommodation, you may return the accommodation form when you accept an offer of a place to study.

There are two accommodation dates you may want to be particularly aware of:
•To be considered for the first phase of allocation for married accommodation, you must apply by Monday 1 April 2019
•To be guaranteed single accommodation, you must apply by Wednesday 8 May 2019

Conditions

A standard condition in all offer letters is that you satisfactorily complete a financial assurances form, which then needs to be signed off by Oak Hill. Other conditions might be you obtaining certain exam results, our receipt of remaining references, or, for ordinands, being recommended for training following your BAP.

Receiving an assured place

Once you accept an offer and meet all conditions, you’ll be given an assured place. If you’ve applied for accommodation, you can be formally considered for the allocation of college accommodation at this stage. If by mid-July you do not yet have an assured place, we will agree with you a final date for your place to be assured.

The purpose of the financial assurances form is to show us how you plan to fund the first year of your studies. We look for evidence of sufficient financial planning, including both actual and pledged funds, so that when you start at Oak Hill you can focus on your training and aren’t faced with the possibility of being unable to pay your fees or rent. You will be asked to provide supporting documentation for each source of support listed on the financial assurances form.

1. New student pack and email account

From late June, we start sending new student packs to everyone with an assured place. If you’re married, we’ll include a welcome pack for your spouse. In the pack, you’ll find details of your Oak Hill student email account and, during the summer, college communication will start going to this email account.

3. Completing online safeguarding training and DBS check

In the weeks prior to starting at Oak Hill, you’ll be required to complete an online safeguarding training module and then bring the certificate of completion to enrolment at the start of welcome week. You’ll also be asked to complete the first stage of the DBS check process. The second stage entails bringing in specific documentation during welcome week. Details of both processes will be included in the new student pack we send you.

Text for info box: All postgraduate or recognition of prior learning applicants must submit supplementary form 6 with their application and attach details of their previous theological study (module content, learning outcomes, forms of assessment, and an indicative bibliography) and a transcript. If you’re unable to provide this information in full at the point of submitting your application, there will be a delay to the process.

2. Module choices, forms and study space application

The new student pack includes information to enable you to make your module choices for the upcoming academic year, along with other forms (such as medical and next of kin forms) that need to be returned by Tuesday 6 August 2019. You’ll also be given details about how to apply for a study space.

4. Welcome week and your fellowship group

All full time students are placed in a fellowship group. The student leaders of your group will be in contact with you in the summer and will welcome you when you arrive and help you settle in. Welcome week, which starts with enrolment, is when we formally welcome new students to the Oak Hill community and give an orientation to life and study here.

Interview days for those applying for September 2019 entry are:
•Tuesday 4 December 2018
•Thursday 24 January 2019
•Thursday 21 February 2019
•Thursday 21 March 2019
•Tuesday 2 April 2019
•Thursday 9 May 2019
•Thursday 23 May 2019
•Friday 14 June 2019 (out of term time)
•Tuesday 18 June 2019 (out of term time)

Key dates for 2019 entry